Looking for a Hubdoc alternative? It depends what you used it for.
Le forfait gratuit traite 25 factures par mois avec un nombre illimité d’utilisateurs, ne demande aucune carte de crédit et n’expire pas. Vous recevez votre propre adresse de réception à la fin de la configuration.
- RecueillieReçue
Transférée depuis l’adresse de courriel que vous utilisez déjà
- ImputéeImputée
Harborview Apartments · 6120 Réparations
- ContrôléeAucun doublon trouvé
Comparée aux factures antérieures de ce fournisseur ici
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Par la personne qui approuve selon votre politique
- ComptabiliséeComptabilisée
Comme facture fournisseur dans QuickBooks Online ou Xero
Document capture and AP automation are not the same product
The distinction matters when you are choosing a replacement, because most of the tools marketed as Hubdoc alternatives sit firmly on the capture side.
Where this comes from
inletAP's founder was the founding engineer at Hubdoc, which was acquired by Xero. Building it settled one question: email and forwarding beat every other capture mechanism on adoption, because a vendor is already using them.
Capture solves a bookkeeping problem
Get the paperwork out of inboxes, portals and shoeboxes, read the header fields, and publish it into the ledger with a source document attached. For a practice serving many small clients, that is genuinely the right shape.
AP solves an operational one
Which building is this invoice for, which GL account, who may approve this amount, has it already been paid, and can we prove who signed off in nine months? Capture is only the first step.
Where the cost sits
For a property management company, getting the PDF out of the mailbox is a nuisance. Working out which of forty buildings it belongs to, and getting the right site manager to approve it before it goes late, is the work.
More on the background, and on what capture tools are built for
Hubdoc has since been folded into Xero itself. The lesson it settled — email and forwarding beat every other capture mechanism on adoption — is the one inletAP is built directly on top of. The open question is this page's subject. Who builds inletAP, and the scope it deliberately keeps has the longer version.
Hubdoc, Dext, AutoEntry and Datamolino are all shaped like capture tools, and for a bookkeeping practice serving many small clients that is genuinely the right shape. A capture tool that publishes a bill into your ledger has, by design, not answered the AP questions — and being able to answer an owner's question about the bill later is part of the work too.
Note also what a capture tool typically does not do: score confidence per field so you know which values need checking, match the invoice to a property and set the GL account by rule, escalate on an amount threshold, detect that the same invoice arrived twice by two different routes, or keep an append-only record of every field change with the actor attached.
Capacités
What inletAP adds after the document arrives
Forwarding is the primary path
Your own subdomain with a catch-all address plus per-property mailboxes, live as soon as you create them. Auto-forward from your current mailbox into whichever of them should handle that mail.
Property and entity coding
Property, unit, ownership entity and GL account are first-class fields on the document, all of them splittable where one invoice covers several buildings. The QuickBooks class is resolved from the property as the bill is written.
A second look at the amount itself
Every bill is compared against what that vendor billed for that property before, against your approval thresholds, and against the invoices you already hold from them. It runs from the first invoice with nothing to set up.
A rules engine
Sender to GL account, amount to approver, a keyword to quarantine. Ordered, explainable on the document, and testable against a window of your own recent invoices before you enable it.
Approval routing
Amount tiers, per-property approvers, a hold in the review queue when extraction confidence is low, SLA timers with overdue alerts. Approvers see the policy that routed the invoice to them.
An audit trail
Append-only, with the actor and timestamp on every field edit, routing decision, approval and export attempt. No role can edit or delete the trail.
Traceable export
Bills in QuickBooks Online or Xero, or a mapped CSV, with external IDs recorded so a posted bill traces back to the original document, and retries that cannot double-post.
The detail behind each card
- Property and entity coding: the GL account is set by rule, and the rest is read off the invoice or corrected on review. Because the QuickBooks class comes from the property, it is never a field anyone types.
- The second look: capture reads the total, and this asks whether the total is right — a moved contract amount, a price above the usual, a bill sitting just under a threshold, a possible duplicate. The comparison is against your own numbers, not a generic rule: what that vendor billed for that property before — never that vendor averaged across the portfolio — and the approval ladder you already wrote. Nothing has to be configured for it to work: the defaults are published on the page, and so is the single number you may change.
- The rules preview shows what the rule would match in the invoices already in your workspace, and where an earlier rule would quarantine the invoice before yours is reached. It uses today's vendor mappings and property aliases.
- The audit trail records the previous value as well as the new one wherever there was a previous value — field edits, status changes, allocation edits, role changes. An approval has no prior value to record, and we do not pretend it does.
Pourquoi celui-ci
Who should switch, and who should not
- Switch if: you want the amount checked, not just captured — against that vendor's history for that building and against your own approval ladder.
- Switch if: vendor invoices for a property portfolio were the bulk of what you were capturing.
- Switch if: you were already handling coding and approvals outside the capture tool, by email.
- Switch if: your property, unit and vendor lists are already in a spreadsheet or a report you can export — they import in one pass, with your columns matched to ours, and the preview writes nothing while it shows every row it would change.
- Switch if: you post to QuickBooks Online or Xero — both have a direct connector — or you can import a CSV.
- Do not switch if: you relied on automatic bank and supplier statement fetching.
- Do not switch if: mobile receipt capture for expenses is the main use case.
- Do not switch if: you need inletAP listed in the Xero App Store or certified by Xero. The connector works and you install nothing, but neither the listing nor the certification exists yet.
Comparaison
Capture tools versus AP workflow, feature by feature
| inletAP | Document capture tools | |
|---|---|---|
| Email forwarding intake | Yes — the primary path, with per-property addresses | Yes |
| Field extraction | Yes, with a score on every field | Yes, usually one score or none |
| Bank / supplier statement fetching | No | Often yes |
| Mobile receipt capture | No | Often yes |
| Property / unit / entity coding | First-class fields | Generic categories |
| Rules engine, with a preview before you enable | Yes — previewed against your own recent invoices | Limited or none |
| Approval routing and thresholds | Yes, with SLA timers | Rarely |
| Duplicate detection | Attachment fingerprint and field heuristics, after extraction; a hard match holds the bill back from export | Varies |
| Checks the amount against the vendor's own history | Yes — per vendor and per property, from the first invoice | No |
| Published price, unlimited users | Yes — free plan upward, users never metered | Usually published, per user |
| Append-only audit trail | Yes, append-only — with before and after values on a field edit or a status change; an approval has no prior value to record | Varies |
| Publishes to Xero | Native, as bills, with the PDF attached where there is one | Usually native |
| Publishes to QuickBooks Online | Native, as bills | Usually native |
Approved invoices post to Xero as bills, with the supplier as a contact, an account code and tax on every line, and the source PDF attached where the invoice arrived with one. inletAP is not a Xero certified app and is not on the Xero App Store. Statement fetching and receipt capture remain out of scope on purpose.
Tarifs
Free for 25 invoices a month, every month — then $39
Prices are in US dollars and exclude sales tax, which is added where it applies.
Paid plans renew automatically at the price shown — every month, or every 12 months on annual billing — until you cancel. Cancel any time in billing settings: the next renewal stops and you keep the period you have already paid for.
Switching — common questions
Is inletAP a direct Hubdoc replacement?
What did Hubdoc do that inletAP does not?
What does inletAP do that a document capture tool does not?
Does inletAP publish to Xero?
Can I forward documents to inletAP the way I did with Hubdoc?
We are a bookkeeping firm serving property management clients. Does that work?
Compare it against what you use now, on real invoices
Forward twenty-five of your awkward vendor invoices to a free workspace and look at the extraction, the coding and the audit trail side by side. That is a better evaluation than any comparison table, including the one on this page.