Terms of Service

Who you are contracting with

The service is provided by 1001494310 ONTARIO INC., a corporation incorporated in Ontario, Canada, doing business as InletAP. Our address is 10 Macphail Ave, Toronto, ON, M4K 4A2, Canada.

In these terms, "InletAP", "we" and "us" mean that company. "You" means the organization that holds the workspace, and the people who use it on that organization's behalf. If you are accepting these terms for an organization, you confirm you are authorized to bind it.

Your account

You are responsible for the accuracy of the users, properties, vendors and approval policies configured in your workspace, and for keeping credentials confidential.

Administrators control who has access and which roles they hold. Remove access promptly when someone leaves your organization.

Acceptable use

Use the service for your organization's accounts-payable operations. Do not attempt to circumvent access controls, upload malicious files, or use the service to process content you have no right to process.

Automated access is permitted only through the interfaces we provide.

Your data

Your invoices, extracted fields, approvals and audit records remain yours. We process them to operate the service as described in our Privacy Policy.

You can request an export of your workspace data at any time.

Accounting responsibility

InletAP assists with capture, coding, routing and export. It does not replace your organization's accounting judgment, internal controls, or its obligation to review what is approved and posted.

Approved and exported records should be reconciled in your ledger as part of your normal close process.

Automated extraction and your review

InletAP reads invoice documents with automated extraction, including AI models, and proposes fields such as vendor, dates, amounts, tax and GL coding. Extraction is a suggestion, not a determination. It can misread a document, and it can be wrong while looking confident.

Every bill passes through your review and approval before it reaches your ledger, and you remain responsible for what you approve. Nothing the service produces is accounting, tax or legal advice, and we do not warrant that an extracted value is accurate or complete.

Plans, billing and automatic renewal

Paid plans are subscriptions, priced in US dollars and exclusive of sales tax. Tax is calculated from the billing address you enter at checkout and is shown before you are charged.

Subscriptions renew automatically. A monthly plan renews every month and an annual plan renews every twelve months, on the anniversary of the day you subscribed, until you cancel. At each renewal we charge the payment method on file for another full period at the then-current rate for your plan. The price and the renewal cadence are shown on the pricing page and again on the payment page before you pay, and your next renewal date is shown in billing settings once you have subscribed.

You can cancel at any time from billing settings in the app, which opens the billing portal. There is no phone call, no cancellation email and no notice period. Cancelling stops the next renewal; you keep access until the end of the period you have already paid for, and we do not refund the unused part of that period unless the law requires it.

If we change the price of a plan, we will tell workspace administrators before the new price applies to your subscription, so you can cancel first.

Availability and changes

We aim to keep the service available continuously, and will give reasonable notice of planned maintenance that affects intake or exports.

We may change features over time. Where a change materially reduces functionality you rely on, we will notify workspace administrators in advance.

Warranties and disclaimers

The service is provided "as is" and "as available". To the fullest extent the law allows, we disclaim every warranty that is not written into these terms, including the implied warranties of merchantability, fitness for a particular purpose, title and non-infringement.

We do not warrant that the service will be uninterrupted or error-free, that extraction will be accurate, or that the service will satisfy any particular accounting, audit or regulatory requirement that applies to you.

Some places do not allow these exclusions. Where that is so, this section applies only as far as the law allows, and it does not take away statutory rights you have as a consumer.

Limitation of liability

Neither of us is liable to the other for indirect, incidental, special, punitive or consequential damages, or for lost profits, lost revenue, lost data, or the cost of substitute services, even where the possibility was known in advance.

Our total liability for all claims arising out of or relating to these terms or the service, taken together, is limited to the greater of (a) the amount you paid us for the service in the twelve months before the event that gave rise to the claim, and (b) thirty-nine United States dollars (USD 39). The floor applies so that the limit is a real amount even on the free plan, where no fees are paid.

Nothing in these terms limits liability for death or personal injury caused by negligence, for fraud or fraudulent misrepresentation, for gross negligence or willful misconduct, or for anything else that cannot lawfully be limited.

This is a deliberate allocation of risk and it is part of the price. The plans are priced on the basis that InletAP automates the invoice inbox in front of your ledger and does not underwrite your accounting outcomes.

Termination

Either party may end the engagement with written notice. On termination you may export your workspace data, after which it will be deleted according to the retention terms in our Privacy Policy.

Governing law and disputes

These terms, and any dispute arising out of them or out of the service, are governed by the laws of Ontario, Canada, without regard to conflict-of-laws rules. The United Nations Convention on Contracts for the International Sale of Goods does not apply.

Talk to us first. Write to legal@inlet-ap.com with the detail of the problem and we will try to resolve it informally; almost everything ends here.

If that does not resolve it, the dispute will be settled by binding arbitration before a single arbitrator rather than in court, and each of us gives up the right to a jury trial. For a customer whose billing address is in the United States, the arbitration is seated in the United States. The city and the administering institution are being confirmed with our lawyers and will be named here before this clause is relied on. For every other customer it is seated in Toronto, Ontario. Ontario law governs the agreement either way.

Claims are brought individually. Neither of us will bring or take part in a class, collective, consolidated or representative action, and the arbitrator may not hear one.

Two things stay outside arbitration: either of us may bring an individual claim in small-claims court, and either of us may ask a court for an injunction to protect intellectual property, confidential information or the security of the service.

Changes to these terms

The date shown as "Last updated" at the top of this page is the effective date of the version you are reading. We post changes here and move that date.

Where a change materially reduces your rights, we will tell workspace administrators at least 30 days before it takes effect on your subscription. Using the service after the effective date means you accept the change; if you do not, cancel before then.

Contact

Questions about these terms can be sent to legal@inlet-ap.com.

Formal notice to us goes to legal@inlet-ap.com, or by post to 1001494310 ONTARIO INC., 10 Macphail Ave, Toronto, ON, M4K 4A2, Canada.