AP controls that don’t need another headcount. Or a migration.

The free plan covers 25 processed invoices a month with no credit card. Paid plans are $39 for 150 invoices, $99 for 500, and $249 for 1,500 a month. Users are unlimited on all of them, so putting every owner, property manager and approver in the system does not change the bill. Invoices beyond the allowance are $0.35, $0.25 or $0.18 each depending on the plan. Annual billing is two months free — you pay ten months instead of twelve. Prices are in US dollars and exclude sales tax, which is added where it applies. Paid plans renew automatically at the price shown — every month, or every 12 months on annual billing — until you cancel. Cancel any time in billing settings: the next renewal stops and you keep the period you have already paid for. Those numbers are on the pricing page, not behind a demo form.

Signing up creates the workspace and issues your first intake mailbox in the same session, so you can forward a real vendor invoice and see the result immediately. There is no implementation project, no professional services engagement and no onboarding fee. Vendor mappings and approval tiers are added as you go.

No, and you should not. inletAP is not a PMS and not a general ledger. It automates the invoice inbox in front of the systems you already run and hands them coded, approved bills. Every migration you do not have to do is risk you do not have to carry.

Two passes, both after the invoice has been read. Once the document is extracted it is compared against the invoices you already hold — on the attachment fingerprint and on a vendor / invoice-number / date / amount score, across the last two years and the two hundred most recent candidates — so a re-send or a forwarded copy is flagged before an approver signs. And once more at export, where any invoice still carrying an open blocking duplicate finding is held out of the batch. A top-tier match cannot post to your ledger until a person decides — the only thing in the product that stops anything. Published estimates put duplicate payments between 0.1% and 2% of payments, a wide range because the studies disagree, and the useful part is that you can see your own number rather than an industry one.

The record. Every invoice we read is checked against your approval thresholds and against the invoices you already hold, and where a vendor has enough history at that property the bill is also compared with what it charged before; every finding, acceptance and dispute is written to the audit trail with a person and a timestamp. That is the artifact you forward to an owner or take to a board — a control that ran on every invoice we read, with the decisions attached. It is not a claim that software finds everything: the published research is clear that automated monitoring surfaces a small share of cases first, and that its value is in how much sooner and how much smaller the losses are. Firms using proactive data monitoring reported markedly lower median losses and faster detection (ACFE, Report to the Nations, 2026) — the figures, with the link, are on the duplicate-detection page.

Up to a point, and it is worth knowing where that point is. Roles do not separate editing from approving. The control that does is separation of duties, a workspace setting that is off until an admin turns it on: with it on, the person who edited an invoice's amounts or coding, or who sent it for approval, cannot approve it, and there is no exception for admins. Thresholds decide how many approvals an amount requires, and a two-approver tier already needs two different people. Approvals are attributed to a person with a timestamp. Re-splitting or re-coding the allocations on an invoice that has already been signed sends it back to review for a fresh approval; editing a field on the invoice itself does not, so that edit is recorded in the audit trail rather than reversing the signature. What none of it does is invent a second person: a one-person workspace that turns the setting on cannot approve its own invoices at all.

Each entity's own. The invoice is split across the properties it covers, and where those properties keep separate sets of books it posts as one bill per QuickBooks company — each carrying only that company's share and each traceable back to the same original email. An owner reviewing their statement sees their own numbers rather than a portfolio total with a note attached. What inletAP does not do is post intercompany due-to / due-from entries; consolidation stays with your accountant.

Payment rails. inletAP does not move money — no ACH, no check disbursement. It produces approved, coded bills in your ledger and payment continues to happen where it happens today. It is also not a rent collection or leasing system.