An AvidXchange alternative for smaller property managers. With the price on the page.
The free plan processes 25 invoices a month with unlimited users, takes no credit card and does not expire. You get your own intake address at the end of setup.
- Bill to
- Harborview Apartments
- Service
- Grounds care, monthly
- Amount due
- $1,595.00
- Coded
- Harborview · Landscaping
Bright Green Landscaping has billed exactly $1,450.00 for Harborview Apartments every month since November.
- Usual
- $1,450.00
- last 9 invoices, Nov–Jul
- This one
- $1,595.00
- +$145.00 (+10.0%)
This doesn’t hold the bill or contact the vendor.
Two different purchases
AvidXchange names real estate and community association management as industries it serves, and it pays vendors for you. Buying it starts with a demo (avidxchange.com, read on October 5, 2026).
When AvidXchange is the right call
You want one company to pay your vendors, and your bills have to land in a property management system such as Yardi, MRI or Rent Manager.
When inletAP is
Your books are in QuickBooks Online or Xero, you pay vendors yourself, and you want to start on real invoices this week without a sales process.
Capabilities
What a smaller property manager gets
Start in the same session
Signing up creates your workspace and an intake address at once. Forward a real vendor invoice and see it extracted, coded and routed.
A second look at every bill
Each bill is compared against what that vendor billed for that property before, against your approval thresholds, and against the invoices you already hold from them.
Property, unit and entity coding
Property, unit, ownership entity and GL account are fields on the document. A rule sets the GL account; the rest is read off the invoice or corrected on review.
One invoice, several properties
Split by amount, percent, even share, unit count or square footage, on every plan. Several QuickBooks companies get one bill each.
Approvals by amount and property
Amount tiers and per-property approvers, with SLA timers. An invoice whose vendor, number, date or total scores below 70% stops in a review queue first.
2-way PO matching with balance tracking
inletAP matches supplier invoices to purchase orders. It reads the PO number from the invoice, finds the purchase order (imported from a spreadsheet, entered by hand, or read from QuickBooks Online or Xero), checks the vendor and the amount against what is left on it, and sends a mismatch to review.
How the second look decides
The comparison is against your own numbers, not a generic rule: what that vendor billed for that property before — never that vendor averaged across the portfolio — and the approval ladder you already wrote. Nothing has to be configured for it to work: the defaults are published on the page, and so is the single number you may change.
Why this one
Switching from AvidXchange, or choosing between them
- Your books are in QuickBooks Online or Xero: approved bills post there directly, one bill per ledger.
- You want to see the price, and start, without a demo: the free plan takes 25 invoices a month, every month.
- Many people approve bills: users are unlimited on every plan.
- You pay vendors today through AvidXchange: vendor payments are on our roadmap. Until then, approved bills land in your ledger coded and ready, to pay from your ledger or your bank.
- Your bills go into Yardi, MRI or Rent Manager: connectors to property management systems are on our roadmap, and the first customers on each system decide which we build first. Today, approved bills export as a CSV whose columns you define, for a system that imports bills from a file.
Compare
AvidXchange and inletAP, side by side
| inletAP | AvidXchange | |
|---|---|---|
| Price | Published: Free, then $39, $99 or $249 a month | Not published; book a demo |
| Users | Unlimited on every plan | Not published |
| Pays vendors | Not yet: it moves no money today. Vendor payments are on our roadmap | Yes, payment automation |
| Property management systems | On the roadmap; a CSV you define today | Lists Yardi, MRI and Rent Manager |
| QuickBooks Online and Xero | Approved bills post to both | Lists QuickBooks among its systems |
| PO matching | 2-way, with balance tracking, on every plan | Offers purchase order automation |
If you need vendors paid from the same tool, or bills sent into a property management system, AvidXchange does that and inletAP does not. For the wider comparison, see AP automation for small business.
Pricing
Free for 25 invoices a month, every month — then $39
Prices are in US dollars and exclude sales tax, which is added where it applies.
Paid plans renew automatically at the price shown — every month, or every 12 months on annual billing — until you cancel. Cancel any time in billing settings: the next renewal stops and you keep the period you have already paid for.
AvidXchange alternative — common questions
Is inletAP a replacement for AvidXchange?
Does AvidXchange publish its price?
We run Yardi, MRI or Rent Manager. Does inletAP connect to it?
Does inletAP match invoices to purchase orders?
How long does it take to start?
Try it on real invoices before any call
Forward real vendor invoices to a free workspace and see the coding, the checks and the approval route. If you then want to talk, we are happy to.