inletAP
Start free
Bill.com alternative

A Bill.com alternative for property management. Priced per document, not per person.

BILL charges for each user, and a property management company has a lot of approvers. inletAP charges for each invoice, checks every bill against that vendor's history at that property, and posts it to QuickBooks Online or Xero. It does not pay vendors.
Start freeSee how it works

The free plan processes 25 invoices a month with unlimited users, takes no credit card and does not expire. You get your own intake address at the end of setup.

No duplicate found
Bright Green LandscapingINVOICE
Bill to
Harborview Apartments
Service
Grounds care, monthly
Amount due
$1,595.00
Coded
Harborview · Landscaping

Bright Green Landscaping has billed exactly $1,450.00 for Harborview Apartments every month since November.

Usual
$1,450.00
last 9 invoices, Nov–Jul
This one
$1,595.00
+$145.00 (+10.0%)

This doesn’t hold the bill or contact the vendor.

An example card. Yours shows your own vendors, properties and amounts.

The question is who needs a seat

In property management the people who approve invoices are site managers, regional managers and owners. They touch the AP tool a few times a month, and per-user pricing charges for every one of them.

What BILL is built around

Paying vendors and getting paid: ACH, checks, virtual cards, invoicing customers and spend management, priced per user per month.

What inletAP is built around

The bill before anyone pays it: which property it belongs to, whether the amount is right for that vendor at that building, and who has to approve it.

Capabilities

What a property manager gets

Unlimited users on every plan

Approvers, site managers and owners are never a line item. The meter counts documents, and the free plan takes 25 every month.

A second look at every bill

Each bill is compared against what that vendor billed for that property before, against your approval thresholds, and against the invoices you already hold from them.

Property, unit and entity coding

Property, unit, ownership entity and GL account are fields on the document. A rule sets the GL account; the rest is read off the invoice or corrected on review.

One invoice, several properties

Split by amount, percent, even share, unit count or square footage, on every plan. Several QuickBooks companies get one bill each.

Approvals by amount and property

Amount tiers and per-property approvers, with SLA timers. An invoice whose vendor, number, date or total scores below 70% stops in a review queue first.

2-way PO matching with balance tracking

inletAP matches supplier invoices to purchase orders. It reads the PO number from the invoice, finds the purchase order (imported from a spreadsheet, entered by hand, or read from QuickBooks Online or Xero), checks the vendor and the amount against what is left on it, and sends a mismatch to review.

How the second look decides

The comparison is against your own numbers, not a generic rule: what that vendor billed for that property before — never that vendor averaged across the portfolio — and the approval ladder you already wrote. Nothing has to be configured for it to work: the defaults are published on the page, and so is the single number you may change.

Why this one

Switching from BILL

  • Most of your users approve bills rather than process them: on inletAP they are never a line item.
  • You want each bill checked against that vendor's history at that property: that runs on every bill from the first invoice.
  • One invoice often covers several properties, or several QuickBooks companies: it splits, and each company gets its own bill.
  • You pay vendors from BILL today: vendor payments are on our roadmap. Until then, approved bills land in QuickBooks Online or Xero coded and ready, to pay from your ledger or your bank, as many teams already do.
  • You also send invoices to your own customers: keep that in your ledger. inletAP handles the bills you receive.
  • You use QuickBooks Desktop: export approved bills as a CSV whose columns you define, and import them from the file.

Compare

BILL and inletAP, side by side

BILL's column is taken from its own pricing page on October 5, 2026. Check it there before you decide: prices and plans change.
If paying vendors from the same tool is the requirement, BILL does that and inletAP does not. If you are comparing AP tools for a small team, see AP automation for small business.
 inletAPBILL
How it is pricedPer document: Free, then $39, $99 or $249 a monthPer user: $49, $65 or $89 a month for AP and AR plans
UsersUnlimited on every planCharged per user, with approver-only discounts
Free plan for accounts payableYes, 25 documents every monthNo; its free plan is Spend & Expense
Pays vendorsNot yet: it moves no money today. Vendor payments are on our roadmapYes: ACH, check, virtual card, card
PO matching2-way, with balance tracking, on every plan2-way, on the Corporate plan
Accounting softwareQuickBooks Online and Xero, or a CSV you defineQuickBooks Online, QuickBooks desktop editions and Xero

If paying vendors from the same tool is the requirement, BILL does that and inletAP does not. If you are comparing AP tools for a small team, see AP automation for small business.

Pricing

Free for 25 invoices a month, every month — then $39

The price is on the site and you can read it without talking to anyone: Free $0, Starter $39, Growth $99, Pro $249 a month. Every plan carries unlimited users, so the people who approve invoices are never a line item — you pay per document, not per seat. The free plan is 25 processed invoices every month, forever, with no card and no expiry date.

Prices are in US dollars and exclude sales tax, which is added where it applies.

Paid plans renew automatically at the price shown — every month, or every 12 months on annual billing — until you cancel. Cancel any time in billing settings: the next renewal stops and you keep the period you have already paid for.

See all plans

Bill.com alternative — common questions

Is inletAP a full replacement for BILL?
Not if you use BILL to pay vendors. BILL sends payments by ACH, check, virtual card and card. inletAP moves no money: no payment rails, no bank credentials, no cards. It takes the invoice in, checks it, codes it to a property and GL account, routes it for approval and posts the approved bill to QuickBooks Online or Xero. If the payment step is what you need a tool for, inletAP is not that tool.
How does the price compare?
BILL lists its accounts payable and receivable plans at $49, $65 and $89 per user per month, with discounts for approver-only users and fees per payment, for example $0.59 for an ACH payment and $1.99 for a mailed check (BILL's pricing page, read on October 5, 2026). inletAP charges by document, not by person: Free for 25 documents a month, Starter $39 for 150, Growth $99 for 500 and Pro $249 for 1,500, with unlimited users on every plan. A property management company where five people approve bills pays nothing extra for the fifth approver.
Does inletAP match invoices to purchase orders?
Yes. inletAP matches supplier invoices to purchase orders. It reads the PO number from the invoice, finds the purchase order (imported from a spreadsheet, entered by hand, or read from QuickBooks Online or Xero), checks the vendor and the amount against what is left on it, and sends a mismatch to review. It is 2-way PO matching with balance tracking, on every plan including Free, and it does not check goods or work received. BILL lists 2-way matching on its Corporate plan (BILL's pricing page, read on October 5, 2026).
What does inletAP do for a property manager specifically?
Property, unit, ownership entity and GL account are fields on every invoice. One invoice can be split across every property it covers, by amount, percent, even share, unit count or square footage, on every plan. Approvals route by amount and by property. And every bill is compared against what that vendor billed for that property before, so the same landscaper can be on a fixed contract at one building and time and materials at another.
How do I compare the two on my own invoices?
Open a free workspace and forward real vendor invoices to it, or email one to test@try.inlet-ap.com without signing up and get the extracted fields back with a confidence score on each. No demo call is needed for either.

Keep reading

Property management APThe coding and approval problems in a property portfolio.AvidXchange alternativeFor property managers who want a published price.PricingEvery plan, allowance and overage rate.

Run your own invoices through it

Forward real vendor invoices to a free workspace and see the coding, the checks and the approval route before you decide anything.

Start freeTalk to us first