InletAP
Start free
For property managers

Know what your buildings owe without emailing accounting

You are responsible for a building's costs but you are not the one entering its invoices, which means "has the plumber been paid" is usually a question you have to ask someone else. InletAP gives every property its own intake address and its own filter, so the answer is a screen you can open instead of a favor you have to request.
Start freeSee how it works

The free plan processes 25 invoices a month with unlimited users, takes no credit card and does not expire. You get your own intake address at the end of setup.

The job today

What this actually looks like before anything is automated

Where the time goes

  • · Vendor invoices go to a shared accounting mailbox you cannot see into.
  • · You find out an invoice existed when the vendor calls about a late fee.
  • · Approval requests arrive as forwarded emails with no context and no deadline.
  • · You approve an amount without seeing what the invoice actually says.
  • · Nobody can tell you what this building has committed this month without pulling a report.
  • · An emergency call-out gets coded to the wrong property and shows up in the wrong owner statement.

What InletAP takes off you

  • Each property gets its own intake address, so vendor mail is coded to the right building on arrival.
  • Filter the inbox to your properties and see every invoice, its status and its due date.
  • Approval requests carry the document, the property, the amount and the time remaining.
  • A shared invoice covering five buildings reaches you as your building's share, not as a $12,000 total you have to argue about.
  • SLA timers make it visible when something is about to go late — before the vendor calls.
  • Approvals work from a phone browser, so a site visit does not stall the queue.
  • Vendor history per property means you can see what this building normally pays.

What you get

The parts of the product built for this role

A mailbox per building

harborview@yourteam.inlet-ap.com routes to Harborview Apartments by default. Hand the address to the vendors who service that property and the coding starts out right.

Filter to what you own

Property, vendor, status, confidence, amount and date range, saved as a view. 'Everything outstanding on Cedar Ridge' is one click.

Time left, not just a date

Approvals are grouped by SLA urgency — due within four hours, on track — with an overdue badge rather than a due date you have to mentally subtract from today.

Approve from the field

The queue works in a mobile browser. Look at the document, approve or reject with a comment, keep walking the site.

Property-level defaults

Each property can carry its own approver, GL defaults and vendor mappings, so a new invoice for that building inherits the right coding without anyone remembering to apply it.

Vendor history in context

See what this vendor has billed this property before, which makes an unusual emergency call-out surcharge obvious at approval time rather than at close.

How you're measured

The numbers this role gets asked about, on a page you can open

On-time processing

How many of your properties' invoices cleared approval before their SLA window closed.

Outstanding by property

What each building currently has awaiting approval, with the total value attached.

Overdue backlog

Invoices that have breached SLA, ordered by how long they have been sitting, with the approver they are waiting on.

Questions from this seat

The rest of the team

Everyone who touches the invoice gets their own view

An invoice is handled by several people. See the whole pipeline to understand where each of them picks it up.

AP specialists

Stop re-typing invoices that were already typed once

You live in the queue. InletAP hands you the documents that genuinely need a decision and gets out of the way on the rest.

For ap specialists

Controllers & finance leads

Consistent coding and a close you can defend

Coding standards enforced by rules instead of tribal knowledge, approvals on written policy, and an audit trail that answers the question before your auditor asks it.

For controllers & finance leads

Owners & principals

AP controls that do not need another headcount

Separation of duties, duplicate-payment protection and a per-invoice cost you can actually calculate — without an enterprise implementation project.

For owners & principals

Start free and run your own invoices through it

25 processed invoices a month, unlimited users, no credit card. Point a few vendors at your intake address and see the extraction, the coding and the audit trail on your own documents.

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