iPhone app
Approve bills, and record what you saw in the unit, from your iPhone. Coming soon.
Coming soon to the iPhone App Store
The inletAP app puts the decisions on the phone: approving a bill, a board member’s share of one, and what the person who inspects the work saw on site, with photos. The desk work stays on the web.
In private beta on TestFlight. Not in the App Store yet, so there is nothing to download. It signs in with your inletAP account.
For the person who approves
Invoice approval from a push, with the bill in front of you
For controllers, property managers and owners who sign. The same approval rules as the web: the app shows what is waiting for you, and nothing else.
- A push when a bill is waiting for you, and another when one passes its approval deadline. It opens that bill.
- The page of the invoice sits at the top, so you never approve against a summary. Open it full screen and zoom.
- The Approve button says the amount: Approve $1,595.00, never a bare Approve. Turn on Face ID to approve if you want a second step.
- No swipe to approve. A reject needs a comment, and the person who sent the bill gets a push with it.
- Second Look findings, a possible duplicate and who else has signed are on the bill, in the same words as the web.
- Ask the vendor for a fix, or send a bill on to approval, from the invoice.
For the board member
Board members approve their building's share, from a push
A condo board member, an owner or any outside approver joins as a Viewer: read-only, and only for the buildings they are given. How property approvals work.
- When one invoice covers several buildings, each board member sees their building's share, such as $4,000.00 of a $12,480.00 invoice, and approves that share.
- They see only their own buildings. No inbox, no coding, no other building's numbers.
- The push names the vendor, the amount and the building, and opens the bill. A link in an inletAP email opens the same bill in the app.
- No password on a small screen: they stay signed in, and Face ID opens the app.
For the person who inspects the work
Site reports: record the damage before the bill arrives
The building manager or superintendent sees the damage in the unit, often days or weeks before the vendor’s bill exists. A site report records it there, with photos, so the evidence is waiting when the bill comes in.
- In the unit: choose the building and the unit, take photos, and say what happened. The note is labeled what it is: only your team sees it.
- Say what it looks like (damage, a service call, a utility, a chargeback to a unit owner) and the vendor, if you know it.
- No signal in the basement? The report and its photos wait on the phone and are sent when there is signal and the app is open.
- When the vendor's bill for that unit arrives within 60 days, the report is suggested on it, and you get a push.
- A person decides. Use this report fills in the note, the unit and the photos on a recovery, and nothing is owed back until someone saves it.
- Photos are kept exactly as taken, the original file, not a smaller copy.
Cost recovery on the phone
What is owed back, recorded where the work was done
Site reports are the start of cost recovery: the part of a vendor bill a resident or unit owner owes back. The owner still pays the vendor in full, and your property management system is where a charge is posted.
- On any invoice, Owed back shows what is recorded against it, with the bill at its full amount beside it.
- Add who owes part of it back, with the note and photos from the unit. Dictate the note with the keyboard's microphone.
- A large recovery waits for a second person, and that person gets a push.
- A person confirms every recovery. Nothing is sent to a tenant or a unit owner, and inletAP takes no payment.
Everything else it does
Paper invoices, the inbox and the pushes
For the people who send bills in and follow them.
Photograph a paper invoice
A vendor hands you a paper bill on site. Photograph each page, and they become one PDF. It waits on the phone until there is signal, then goes through the same reading and checks as an emailed invoice.
Share to inletAP
Send a PDF, photo or spreadsheet to inletAP from Files, Photos or Mail, to the building's mailbox you choose.
Pushes you choose
Approval needed, approval deadline passed, invoice read, invoice rejected, export failed, second person needed, bill arrived for your site report. Each one can be turned off in the app.
The inbox, searchable
Find an invoice by vendor, number, amount or building, and see what you sent from this phone and where it is now.
Second Look on the phone
Mark a finding That's fine or Look into it, in the card's own words, and undo it if you change your mind.
Face ID
Stay signed in, open the app with Face ID, and turn on Face ID for approvals if you want it there too.
Stays on the web
The desk work does not fit a phone, so it stays on the desk
- Coding a bill, split coding across buildings, rules and imports.
- Connecting QuickBooks Online or Xero, approval settings, the team and the plan.
- Charge sheets, recovery profiles and CAM pools.
- Where a phone user would look for one of these, the app says to do it on the web and keeps your place.
- The app never shows a price or an upgrade button.
The iPhone app — common questions
When will the inletAP app be in the App Store?
Soon, and we will not put a date on it until Apple has approved the listing. Today the iPhone app is in a private beta through TestFlight, Apple's testing service. It is not in the App Store, so there is nothing to download yet. This page will say so the day it is listed.
Can I try the beta?
Email support@inlet-ap.com with your workspace name and who would use the app: approvers, board members or the people who inspect the work. The beta is private and small, so we cannot promise a place.
Is there an Android version?
It is built and it is not released. It is not in Google's store, and we are not giving it out. This page will change when that does.
Do I need a separate account?
No. The app signs in with the same inletAP account you use on the web, and it shows only what your role and your buildings allow. A board member invited as a Viewer sees only the buildings they were given.
Does approving need signal?
Yes. An approval is a decision about money, so the app saves it only when it can reach inletAP, and it tells you when it cannot. It never shows a decision as saved when it was not. Photos of invoices and site reports are different: they wait on the phone and are sent when there is signal and the app is open.
Does a site report mean the tenant pays?
No. A site report records what the person who inspected the work saw, with photos and a note that only your team sees. When the vendor's bill for that unit arrives, the report is suggested on it, and a person decides what, if anything, is owed back. Nothing is owed back until that person saves a recovery. inletAP sends nothing to a tenant or a unit owner and takes no payment; your property management system is where a charge is posted.
Does the app read paper invoices?
It photographs them. Several pages become one PDF, and it goes through the same reading, checks and approval routing as an invoice that arrived by email. The app tells you when it has been read, with the vendor and the amount, or that it needs a person to look at it.
What stays on the web?
The desk work: coding a bill, split coding, rules, importing, connecting QuickBooks Online or Xero, approval settings, the team, the plan, charge sheets and cost recovery settings. Where a phone user would look for one of these, the app says to do it on the web. The app never shows a price or an upgrade button.
Keep reading
Tenant and owner cost recoveryThe part of a vendor bill someone else owes back: recorded, confirmed, handed off.For property managersYour buildings' invoices, approvals and costs without asking accounting.Multi-property invoice splittingHow one bill becomes each building's share, balanced to the cent.Duplicate invoice detectionSecond Look: the checks that run on every bill.How it worksFrom the email to the coded bill in your ledger, stage by stage.
Start on the web today
The app signs in with your inletAP account, so a workspace set up now is ready for it. The free plan covers 25 invoices a month with no credit card, and the web app works on any phone in the meantime.