Capture is table stakes. Checking the bill is the product.
The free plan processes 25 invoices a month with unlimited users, takes no credit card and does not expire. You get your own intake address at the end of setup.
The observation the product is built on
Reading an invoice is no longer the hard part. QuickBooks Online will take invoices at an address of its own, Hubdoc comes with Xero, and several AP products give capture away at no charge.
Anything built purely on getting the document in is priced against zero. And the several hundred vendor invoices a property company receives every month still arrive with nobody checking whether the amounts on them are right.
The larger AP platforms are built for a different buyer anyway. Their coding model assumes one company with one ledger rather than forty buildings and a dozen owners with separate books.
Their commercial model assumes a procurement department with an implementation budget — which is why almost none of them will tell you the price without a call.
So the gap is specific: an AP tool that checks the bill against your own history and thresholds, codes by property and entity, publishes what it costs, and can be adopted by a two-person finance team without a contract.
That is the work nobody was doing
Each of these has told you something:
- A landscaper who billed $1,240 a month for two years bills $1,460 this month.
- A second invoice lands a week after the first, for the same job at the same building.
- An amount sits just under the figure a property manager is allowed to approve alone.
Those comparisons need that vendor's history at that property and your own approval ladder — exactly the data a generic AP tool does not hold.
Who is behind it
This is the second time we have built document capture at scale
inletAP's founder, Matt Sergeant, was the founding engineer at Hubdoc — the document capture platform that pulled receipts, statements and bills out of inboxes and portals for hundreds of thousands of small businesses and their bookkeepers.
Hubdoc was acquired by Xero and has since been folded into Xero itself.
That is where the thesis behind this product comes from. Hubdoc proved that email and forwarding beat every other capture mechanism on adoption, because they are the only ones a vendor is already using.
It also made the ceiling obvious: capture hands you a document, and for anyone running accounts payable across a portfolio, the document is where the work starts rather than where it ends.
Which building, which account, who approves it, has it already been paid — none of those are capture problems.
The same person also created Haraka, the open-source SMTP server, and maintained it for years before handing it on. inletAP's inbound mail runs on it.
Matt told the story to CanadianSME Small Business Magazine in October 2026: From Hubdoc to inletAP: Matt Sergeant on Simplifying Accounts Payable.
How we build
Four decisions that shape everything else
The mail infrastructure is ours
Inbound SMTP runs on our own Haraka servers, not a third-party relay. Owning that layer means we control deliverability, duplicate handling and failure semantics. It is also why the intake address is vendor-facing, not access to your mailbox.
Scope discipline over feature breadth
No payment rails, no rent collection, no leasing, no property management suite. The wedge is what happens to an invoice between arriving and being paid — checking it, coding it, routing it — and staying inside it is deliberate.
Attributable by default
Every change to an invoice is logged with an actor, a timestamp and the value before it changed, and no role can edit or delete the log. Approval tiers are not in that log yet, and they should be.
Density over decoration
AP specialists live inside one queue all day. The interface is optimized for information per pixel, with shortcuts on the actions that repeat — a screen you can work down quickly, rather than one that photographs well.
Honesty policy
What you will not find on this site
- No invented customer statistics. There are no case-study percentages anywhere on this site, because we do not have a base of published customer results yet.
- Industry benchmarks are labeled as industry benchmarks, with a link to the source.
- No integration logos for connectors that do not exist — including the property management systems we get asked about most.
- No “SOC 2 ready” badge. We will tell you plainly which certifications we do not hold.
- Limitations are stated on the pages where they matter, not buried in a footnote.
The awkward one
Intake has a limit worth repeating
inletAP cannot receive mail addressed to a domain you own. That routing is governed by your DNS and your mail provider, and no third party can intercept it.
This is true of every vendor in the category, not just us.
What actually works: vendors send directly to an address on your inletAP subdomain, or you auto-forward the mailbox you use today into the inletAP mailbox that should handle it.
It takes a few minutes to set up in Google Workspace or Microsoft 365.
An earlier version of this site implied more than that. It was wrong, and it has been corrected — which is roughly the standard we would like to be held to.
Get in touch
We would rather hear a hard question than win an evaluation on a vague answer
Sales and evaluation
sales@inlet-ap.comSupport
support@inlet-ap.comPrivacy and data requests
privacy@inlet-ap.comOr read how it works, the security detail and the pricing, none of which are behind a form.
Start free and run your own invoices through it
25 invoices a month, unlimited users, no credit card. Send this month's vendor bills and watch each one get checked, coded and posted to your books.