A LeapAP alternative you can start today. With the price on the page.
The free plan processes 25 invoices a month with unlimited users, takes no credit card and does not expire. You get your own intake address at the end of setup.
- Bill to
- Harborview Apartments
- Service
- Grounds care, monthly
- Amount due
- $1,595.00
- Coded
- Harborview · Landscaping
Bright Green Landscaping has billed exactly $1,450.00 for Harborview Apartments every month since November.
- Usual
- $1,450.00
- last 9 invoices, Nov–Jul
- This one
- $1,595.00
- +$145.00 (+10.0%)
This doesn’t hold the bill or contact the vendor.
Same buyer, two different purchases
LeapAP describes itself as accounts payable automation for property and community management companies, including condo, HOA, commercial and residential (leapap.com, read on October 6, 2026).
What LeapAP adds
Optional vendor payments, retrieval from utility portals, and connectors it lists for Yardi, Rent Manager, Buildium and Condo Manager (leapap.com, read on October 6, 2026).
What inletAP adds
A published price and a free plan, no setup fee, a check on every bill against that vendor's history at that property, and 2-way PO matching on every plan.
Capabilities
What inletAP does
Start in the same session
Signing up creates your workspace and an intake address at once. Forward a real vendor invoice and see it extracted, coded and routed.
A second look at every bill
Each bill is compared against what that vendor billed for that property before, against your approval thresholds, and against the invoices you already hold from them.
Property, unit and entity coding
Property, unit, ownership entity and GL account are fields on the document. A rule sets the GL account; the rest is read off the invoice or corrected on review.
One invoice, several properties
Split by amount, percent, even share, unit count or square footage, on every plan. Several QuickBooks companies get one bill each.
Approvals by amount and property
Amount tiers and per-property approvers, with SLA timers. An invoice whose vendor, number, date or total scores below 70% stops in a review queue first.
2-way PO matching with balance tracking
inletAP matches supplier invoices to purchase orders. It reads the PO number from the invoice, finds the purchase order (imported from a spreadsheet, entered by hand, or read from QuickBooks Online or Xero), checks the vendor and the amount against what is left on it, and sends a mismatch to review.
How the second look decides
The comparison is against your own numbers, not a generic rule: what that vendor billed for that property before — never that vendor averaged across the portfolio — and the approval ladder you already wrote. Nothing has to be configured for it to work: the defaults are published on the page, and so is the single number you may change.
Why this one
Switching from LeapAP, or choosing between them
- Your books are in QuickBooks Online or Xero: approved bills post there directly, one bill per ledger.
- You want to see the price and start without a demo or a setup fee: the free plan takes 25 invoices a month, every month.
- You want each bill checked against that vendor's history at that property: that runs on every bill from the first invoice.
- You pay vendors today from your bank, QuickBooks Online or Xero: keep doing that, with approved, coded bills ready to pay. Vendor payments inside inletAP are on our roadmap.
- Utility bills: send the utility's e-bill emails to your intake address and they arrive like any other invoice. Fetching them from utility websites is at the top of our roadmap.
- Your bills go into Yardi, Rent Manager, Buildium or Condo Manager: connectors to property management systems are on our roadmap, and the first customers on each system decide which we build first. Today, approved bills export as a CSV whose columns you define, for a system that imports bills from a file.
Compare
LeapAP and inletAP, side by side
| inletAP | LeapAP | |
|---|---|---|
| Price | Published: Free, then $39, $99 or $249 a month | Not published; per-invoice fee, optional payment fees, setup fee |
| How you start | Sign up yourself; free plan | Request a demo; pilots offered |
| Pays vendors | Not yet: it moves no money today. Vendor payments are on our roadmap | Yes, optional: check, EFT/ACH, virtual card |
| Utility bills from utility portals | By e-bill email today; fetching from utility websites is at the top of our roadmap | Yes, more than 700 portals |
| Property management systems | On the roadmap; a CSV you define today | Lists Yardi Voyager, Rent Manager, Buildium, Condo Manager |
| Accounting systems | QuickBooks Online and Xero, or a CSV you define | Lists QuickBooks Online, QuickBooks Desktop and Xero |
| PO matching | 2-way, with balance tracking, on every plan | Not stated on its site |
For the wider field, including AvidXchange, Bottomline, Factura, Vergo, Stampli and BILL, see AP automation software for property managers, compared.
Pricing
Free for 25 invoices a month, every month — then $39
Prices are in US dollars and exclude sales tax, which is added where it applies.
Paid plans renew automatically at the price shown — every month, or every 12 months on annual billing — until you cancel. Cancel any time in billing settings: the next renewal stops and you keep the period you have already paid for.
LeapAP alternative — common questions
How is inletAP different from LeapAP?
Does LeapAP publish its price?
Can inletAP handle our utility bills?
Does inletAP match invoices to purchase orders?
Is inletAP Canadian too?
Try it on real invoices before any call
Forward real vendor invoices to a free workspace and see the coding, the checks and the approval route. If you then want to talk, we are happy to.