For AP specialists

Stop re-typing invoices that were already typed once

Somebody already typed this invoice — the vendor did. inletAP reads every invoice that lands in the mailbox, hands you the ones it is unsure about, and moves the rest along.

Start free See how it works

The free plan processes 25 invoices a month with unlimited users, takes no credit card and does not expire. You get your own intake address at the end of setup.

Review queueTotal below 70%

Vendor: 99%; GreenScape Grounds
Invoice number: 98%; GS-2291
Invoice date: 97%; Sep 1, 2026
Total: 64%; $1,595.00

Extraction evidence: read from “Amount due $1,595.00”

PropertyHarborview Apartments

GL account6310 Landscaping

An example document. Each field has its own confidence; the one below 70% is why it came to you.

The job today

Where the time goes today. And what changes.

Today

Open the shared mailbox, download attachments one at a time, rename and file them.
Key vendor, invoice number, dates, total and tax into the ledger by hand.
Look up which property a service address belongs to, again.
Remember which vendor always bills the wrong entity.
Chase a property manager for an approval by forwarding the email a third time.
Find out at close that a colleague entered the same invoice last week.
Type the vendor master in by hand, one supplier at a time.

What inletAP takes off you

Invoices arrive already read. Vendor, number, dates, totals and line items are populated.
Coding defaults from rules. You set them once, per vendor and per property.
Urgent work at the top. The approvals queue is grouped by how much time is left before the SLA deadline.
Duplicates flagged once the invoice is read. Not discovered at close.
Approvals leave your outbox. They are addressed by tier and by the property's named approver, and land in that person's queue. Split invoices with a named property approver also send them an email.
Corrections beside the document. The invoice is on screen next to the field — no switching tabs to check what it says.
Imports are your job, not an admin's. Vendors, properties, units and entities come from a spreadsheet you export yourself. The preview writes nothing and shows every row it would create or change, old value beside new.

What you get

The parts of the product built for this role

Split-pane review

The rendered invoice on the left, editable fields on the right, zoom and page navigation in between. You never lose your place hunting for the PO number.

Confidence on every field

A score per field as well as one for the document. When the total is 96% and the PO number is 51%, you know exactly which one to look at.

The document score, which decides whether it reaches you at all, is the weakest of the fields that matter. Line items and tax are checked against the stated total before a bill is posted, so a document that does not add up is parked with both figures named instead of posting wrong.

Keyboard shortcuts where they count

⌘K jumps to any screen, ⌥S opens split coding, F / A / D triage Second Look cards, and + / - / PageUp / PageDown drive the expanded document viewer.

Saved views

My queue today, low confidence under 70%, over $10k, failed exports, quarantined. The slices you check every morning are one click, not six filters.

Duplicate detection once the invoice is read

Attachment fingerprint, plus a vendor / number / date / amount score with a cross-channel boost. The same invoice arriving twice by two routes is still flagged once.

Whatever the vendor sent

PDF, image file, phone photo, Office document, or an invoice typed into the email body. Attachments are parsed out of the MIME, not downloaded by you.

How you're measured

The numbers this role gets asked about, and where inletAP helps

Invoices per day

Throughput is charted on the dashboard, split between documents processed and documents currently waiting on a human in review or quarantine.

Time to approval

Median time to approval, from ingest to the signature, charted in days and in minutes on the reports page.

The clock counts split invoices too, which are usually the slow ones, so a slow week is visible rather than anecdotal.

Extraction edit rate

Of the invoices inletAP read, the share you then changed at least once, by vendor, on the reports page. It measures our reading of the invoice, not the invoice itself.

The raw number of field changes sits beside it, so one invoice fixed nine times is visible rather than counted once. inletAP does not report which individual field it got wrong.

How each of these is counted, including which measures we deliberately do not report: the metrics reference.

Worth knowing

Straight answers before you evaluate

Mail to your own domain

inletAP cannot receive mail addressed to your own company domain — no third party can, because your DNS and mail provider control that routing.

What works is auto-forwarding from the mailbox you already use into an inletAP address, choosing the mailbox that matches how the mail should be routed.

Questions from this seat

Do I still have to check every invoice?

Not all of them. Confidence is scored per field, and the document is scored on the weakest of the fields that matter. Anything below 70% goes to the review queue; everything above it moves to approval without you opening it. Documents a rule quarantined, and documents where the building could not be resolved from the evidence, are always sent to a human regardless of score.

How much keyboard support is there?

The screens you live in have shortcuts: ⌘K jumps anywhere, the expanded document viewer takes + and - to zoom and PageUp/PageDown to turn pages, ⌥S opens split coding, and on the review queue F focuses the first Second Look card with A to accept it, D to dispute and ⌘Z to undo.

What happens when a vendor sends the same invoice twice?

It is flagged for you once the invoice has been read, before you have to spot it yourself. Detection runs on the attachment fingerprint and a vendor / invoice-number / date / amount score, so a re-send from a different address or a forwarded copy is still caught; marking it a duplicate stays your call.

Can I see why the model chose a value?

Yes. Each extracted field carries an “Extraction evidence” popover showing the text the value was read from, when that text can be located in the document, and any edit you make is tracked against what the model originally proposed, so corrections are visible rather than silently overwriting the extraction.

What if an invoice covers more than one property?

Code it across properties on the review screen rather than forcing it into one. Property, unit, entity, GL account and cost center are all editable fields on the document, not attributes of the whole vendor, and the class follows from the property at export.

The rest of the team

Everyone who touches the invoice gets their own view. Here is theirs.

Start free and run your own invoices through it

25 invoices a month, unlimited users, no credit card. Send this month's vendor bills and watch each one get checked, coded and posted to your books.

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