Do I still have to check every invoice?

You set the bar. Confidence is scored per field, and your threshold decides what reaches the review queue — everything above it moves to approval without you opening it. Documents where the vendor is unmapped, a rule quarantined the file, or the line items do not add up to the stated total are always sent to a human regardless of score.

How much keyboard support is there?

The queue is keyboard-driven: J and K move between rows, Enter opens the document, X selects it, and A sends it for approval. The review screen keeps the same rhythm so you can work a queue down without reaching for the mouse.

What happens when a vendor sends the same invoice twice?

It is flagged as a duplicate on ingest, before it reaches your queue. Detection runs on message ID, attachment fingerprint, and a vendor / invoice-number / date / amount heuristic, so a re-send from a different address or a forwarded copy is still caught.

Can I see why the model chose a value?

Yes. Each extracted field carries a “why this value?” tooltip showing the evidence it was read from, and any edit you make is tracked against what the model originally proposed, so corrections are visible rather than silently overwriting the extraction.

What if an invoice covers more than one property?

Code it across properties on the review screen rather than forcing it into one. Property, unit, entity, GL account, class and cost center are all editable fields on the document, not attributes of the whole vendor.

For AP specialists

Stop re-typing invoices that were already typed once

Somebody already typed this invoice — the vendor did, when they raised it. Your job should be judgment on the handful of documents that are genuinely ambiguous, not transcription of the ninety that are not. InletAP reads every invoice that lands in the mailbox, hands you the ones it is unsure about, and moves the rest along.

Start free See how it works

The free plan processes 25 invoices a month with unlimited users, takes no credit card and does not expire. You get your own intake address at the end of setup.

The job today

What this actually looks like before anything is automated

Where the time goes

· Open the shared mailbox, download attachments one at a time, rename and file them.
· Key vendor, invoice number, dates, total and tax into the ledger by hand.
· Look up which property a service address belongs to, again.
· Remember which vendor always bills the wrong entity.
· Chase a property manager for an approval by forwarding the email a third time.
· Find out at close that a colleague entered the same invoice last week.

What InletAP takes off you

Invoices arrive already parsed, with vendor, number, dates, totals and line items populated.
Coding defaults come from rules you set once, per vendor and per property.
The queue is ordered by what is actually urgent — SLA, due date and confidence.
Duplicates are caught on ingest, not discovered at close.
Approval routing is automatic; you stop being the message bus.
Corrections take two keystrokes because the document is on screen next to the field.

What you get

The parts of the product built for this role

Split-pane review

The rendered invoice on the left, editable fields on the right, zoom and page navigation in between. You never lose your place hunting for the PO number.

Confidence on every field

Not one score for the document — a score per field. When the total is 96% and the PO number is 51%, you know exactly which one to look at. Line items are summed against the stated total too, so a variance is flagged on the document rather than found at close.

Built for the keyboard

J and K move, Enter opens, X selects, A sends for approval. The queue is designed to be worked down, not clicked through.

Saved views

My queue today, low confidence under 70%, over $10k, failed exports, quarantined. The slices you check every morning are one click, not six filters.

Duplicate detection on ingest

Message ID, attachment fingerprint, and a vendor / number / date / amount heuristic. The same invoice arriving twice by two routes is still flagged once.

Whatever the vendor sent

PDF, scan, phone photo, Office document, or an invoice typed into the email body. Attachments are parsed out of the MIME, not downloaded by you.

How you're measured

The numbers this role gets asked about, on a page you can open

Invoices per day

Throughput is charted on the dashboard, split between documents processed and documents that needed a human.

Touch time per invoice

Average time from ingest to approval is tracked over the last seven days, so a slow week is visible rather than anecdotal.

Correction rate

Edits are recorded against what extraction proposed, which tells you which vendors need a mapping rule rather than more attention.

Questions from this seat

One thing worth being straight about: InletAP cannot receive mail addressed to your own company domain — no third party can, because your DNS and mail provider control that routing. What works is auto-forwarding from the mailbox you already use into an InletAP address, choosing the mailbox that matches how the mail should be routed.

The rest of the team

Everyone who touches the invoice gets their own view

An invoice is handled by several people. See the whole pipeline to understand where each of them picks it up.

Controllers & finance leads

Consistent coding and a close you can defend

Coding standards enforced by rules instead of tribal knowledge, approvals on written policy, and an audit trail that answers the question before your auditor asks it.

For controllers & finance leads

Property managers

See what your building owes without asking accounting

Filter to your properties, approve from your phone, and know that the HVAC invoice from Tuesday is not sitting unread in a shared mailbox.

For property managers

Owners & principals

AP controls that do not need another headcount

Separation of duties, duplicate-payment protection and a per-invoice cost you can actually calculate — without an enterprise implementation project.

For owners & principals

Start free and run your own invoices through it

25 processed invoices a month, unlimited users, no credit card. Point a few vendors at your intake address and see the extraction, the coding and the audit trail on your own documents.

Start free Talk to us first