AP automation that starts where the invoice actually arrives — your inbox.

It automates the accounts payable inbox. Your organization gets its own intake domain; vendors email invoices to an address on it, or you auto-forward the mailbox you already use. inletAP parses the email and its attachments, extracts the invoice fields with a per-field confidence score, applies your rules to code the invoice to the right property and GL account, routes it for approval, and posts the approved bill to your ledger — QuickBooks Online through a direct connector, or a CSV whose columns you define yourself for anything else.

No. inletAP is deliberately not a PMS and not a general ledger. It sits in front of the system you already run and hands it finished, coded, approved bills. That is the whole point of the product — the inbound invoice workflow is the part most property tools do badly.

Not directly, and no vendor can. Mail addressed to a domain you own is routed by your own DNS and mail provider. inletAP receives mail on domains it controls, on your organization's *.inlet-ap.com subdomain. To bring in mail from an address you already publish, set up auto-forwarding at your own provider — Google Workspace, Microsoft 365 and the rest all support it — pointing at whichever inletAP mailbox should handle it. Forward a per-property address to that property's mailbox and the routing follows the mailbox. If you would rather sort on who sent the invoice, a rule on source email can set the property and GL account after it arrives.

Signing up creates the workspace and issues your first intake mailbox in the same session. From there you can forward a real vendor invoice and watch it come out the other side. Vendor mappings, coding defaults and approval tiers can be added as you go — nothing is blocked on completing them first.

The document goes to the review queue instead of being guessed at. Confidence is scored per field, not per document, so you see exactly which value is uncertain and the evidence it came from. Everything above your threshold moves straight through to approval.

Per processed invoice document, in plan tiers, with the prices published on the pricing page — never per user. Every plan has unlimited users, so approvers cost nothing. The free plan covers 25 invoices a month with no credit card and includes QuickBooks Online sync. Paid plans are $39, $99 and $249 a month, and extra invoices beyond the allowance are charged at $0.35 an invoice on Starter, falling to $0.18 on Pro. Prices are in US dollars and exclude sales tax, which is added where it applies. Paid plans renew automatically at the price shown — every month, or every 12 months on annual billing — until you cancel. Cancel any time in billing settings: the next renewal stops and you keep the period you have already paid for.

Two, and only two. QuickBooks Online has a direct connector: approved invoices post as bills with vendor, class and GL account mapped. The other is the CSV export, one generic file you map yourself — seven columns by default, up to 64, at document or allocation granularity, with the header text and the field behind each column under your control. It is not a per-product template, so plan on matching your ledger's import format once. Nothing else is built: Xero, AppFolio, Buildium, Yardi and Rent Manager have no connector today and no date. Export batches record external IDs so a posted bill can be traced back to the original document, and retries are idempotent so a retry cannot double-post.

Yes, in two places. Right after extraction, against every invoice you already hold from that vendor, on nine matching rules with six guards that stop an ordinary monthly bill or a vendor statement being reported as a copy — including the case where the same invoice arrived twice by two different routes. Then once more immediately before the bill is exported. A top-tier duplicate cannot be exported until a person decides; that is the only thing in the product that blocks anything.

Yes, once there is something to compare with. Each vendor's history is kept per property, and an invoice at least 10% and at least $50 above the usual amount is noted — becoming a finding when a second invoice confirms it, because one high bill is an event and two is a new price. A vendor that has billed an identical amount every month is treated as a contract, where any move over $25 or 1% is worth one line. It needs about five invoices from a vendor for a property before it can compare prices at all, and it says so on the card rather than staying silent. It never holds the bill, never contacts the vendor, and shows no score or rating of any kind.

Both. A split is computed by amount, percentage, even share, unit count or square footage, held in integer cents so the rows add to the invoice total exactly, and saved as a template you can apply to next month's invoice from the same vendor. Where the properties keep separate sets of books, the invoice posts as one QuickBooks bill per company — a bill is scoped to one company file and there is no cross-company posting in the QuickBooks API, so the fan-out is the only correct shape. Split coding is included on every plan, including the free one.